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      Link to Notice of Grade Change form
 

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Procedures for Instructors: End of Fall Semester and new Spring Semester

 End of Fall Semester:

1. Records of Competency

Competencies should be issued at least two weeks before your semester ends.  With the volume of competencies generated, it takes time to process all of them.  We want to ensure, that you will receive them, in time to hand out to your students.

If you have any questions, please call Kim Mai at 714-502-5849 or email kmai@nocrop.us

2. Drop Codes (Nine week/semester classes only)

• It is required to drop students in eClass manager at the end of a nine week/semester class.  (If a class is 2 semesters long – do not drop the students).

• Use the drop codes “C” (completed the class or received a competency) or “L” (left the class without completing or passing). 

These drop codes are important statistical information that is sent to the California Department of Education for ROP funding.

New Spring Semester:

Note:  Two semester classes

High school students continuing into the same section for the spring semester….you have two options.

1. Contact your Student Information Assistant to rollover all your students from fall to spring semester.  Then after class begins, call your assistant for help in cleaning up your roster, such as deleting any students that did not return to your class or transferring students to another section before inputting attendance.

                                                                                                            Or

2. You can choose to fill out all new scantrons for students in your spring semester.  This includes continuing and new students.

 Logging In

When logging into eClass Manager for the first time, change the bottom taskbar to Year: 2011 and Term: 2.

Forgot your password or have any questions?
Call Kathy at 714-502-5813.

Reminder: The quicker you get your enrollment scantrons to Student Information, the sooner
you can begin printing sign-in sheets and completing your attendance.

North Orange County ROP

 

How to get scantrons to the Education Center

1. Hand carry.
2. Talk to other instructors at your high school or facility and take turns bringing them in.
3. Drop them in the inner office mail at one of the facilities addressed to Student Information Services.   

• Review high school enrollment scantrons for accuracy.
• Instructor is required to use ink when signing the back of the high school enrollment scantron.
• If you need help moving your students from one section to another, please ask your Student Information Assistant.

 Student Services Main Line: 714-502-5858

Student Information Assistant	Instructional Administrator	phone #
Nelly Delgadillo	Julie Dentler	714-502-5865
Diane Barnes	Tony Garza	714-502-5854
Flo Stephens	Terri Giamarino	714-502-5860
Jessica Licea	Dee Niedringhaus	714-502-5861
*Additional Help
Kim Mai	Student Information Technician	714-502-5849
Kathy Adams	Student Information Manager	714-502-5813
		714-356-4104
Pam Boswell	Administrative Assistant	714-502-5859
Student Services Main Line	714-502-5858

Kathy Adams      714-502-5813
eClass Manager Reset Instructions

 

Open-Entry / Enrollment Classes

If your class has been listed as full or on a wait list and
you send a student to register at the Ed Center, please
provide a signature authorizing their registration into your class.
You may also email or call your Student Information Assistant

Grade Information

• If you teach a class on a high school campus during the regular school day – your grade deadline for eClass will be the same day as your high school deadline.   You will submit the semester grades through your high school system and then submit the grades into eClass.   No exceptions.  (Please note that if you have a high school student from another district, you will use the grade deadlines below.)
   

• All after-school classes or programs at ROP facilities must meet the grade set by the administer of that class or program.
   

• Adult student receive grades on the last day of class. No exceptions.
• Grades are issued for all high school students who have attended your class 15 hours or more, whether or not they are currently attending the class.

• For students that are in the “WALK-IN” status:  Please contact your student information assistant for the grades.  (Grades can not be issued for walk-in students through eclass manager because of incomplete registration).
• The only acceptable grades are A, B, C, D, and F.  
• Please DO NOT use “I”, “N”, “P”, or “W”.
• Do not issue “CR” (Credit) unless the student has enrolled with the “Credit Only” option form.
•  “Ds” or “Fs” may be issued if you have a copy of a progress report that you sent to the student, parent and CGS that advised the student that he/she was in danger of receiving a D or F.
• Notification of a D or F grade is a legal (due process) requirement for issuing grades below C.  If you have not notified the student, you may not issue a D or F.
• Please note that each district’s deadline may not fall on the same date.  
• There are no exceptions for submitting high school grades.
• All attendance hours must be current.
  
  
   

E-Class Manager instructions for issuing grades and
drop codes are illustrated below.

Year End Mandatory Drop Codes

You are required to drop students from your e-Class Manager class list with:

"C" Completer Code  (If a student has completed the course or has received competencies.)

"L" Leaver Code (If a student did not complete the course or did not receive a competency.)

The "C" Completer Drop Code is important statistical information for the student, your course, and for funding.

 

 

Definition of Completer:  Students are Completers if they: receive a competency in a skill area. pass an industry certification test. leave after completing part of a course (such as Word, Excel, etc.) because they learned the skills needed for their jobs or personal goals. get a job or promotion as a result of ROP training and leave because that was their primary goal. join the military. enroll in college.

Link to Notice of Grade Change form

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CGS Login

for CGS Use Only.

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North Orange County Regional Occupational Program

 

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