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     Link to Notice of Grade Change form

 

Welcome back to school!    
       Reminder: Change to = Year 2010 and Term 2.

  •  How to Issue Grades:
    1. Select Enrollment Tab   2. Select Grade Tab
    3. Enter Final Grade in 2nd Semester Grade Column

1)    For students located at your high school: Submit via eClass Manager your “grade” and “hours to date” according to your district’s due date.   A grade is required for all high school students with 15 hours or more whether or not they are currently attending the class.

2)     For students attending from other districts: Use eClass Manager to locate each student’s home high school.  Identify any students from other districts with earlier due dates and submit those students’ grades and hours-to-date on eClass Manager by their district’s deadline.

3)   For students that are in the “WALK-IN” status:   Please contact your student information assistant for the grades.  (Grades can not be issued for walk-in students through eclass manager because of incomplete registration).

  Other Information:

  • The only acceptable grades are A, B, C, D, F.
  • Read “D” and “F” information below. 
  • Do not issue “CR” (Credit) cannot be issued unless the student has enrolled with the “Credit Only” option form.
  • Please do not use “I”, “N”, “P”, OR “W”.

D or F grades may only be issued:

·     If you have a copy of a progress report that you sent to the student, parent and CGS that advised the student that he/she was in danger of receiving a D or F.

OR

·     If the student and parent signed an agreement that he/she would earn an “F” for early withdrawal from a class and you have a signed copy of the agreement on file.  A copy must be sent to the CGS.
 

Notification of a D or F grade is a legal (due process) requirement for issuing grades below C.  If you have not notified the student, you may not issue a D or F.

High School Continuing Students:

All high school students continuing in the same course from the fall to the spring term have two options:

  To request your students to be rolled over from the fall to the spring term, call your student information assistant.

 OR

  You can choose to fill out all new enrollment scantrons for continuing and new  students.

*All high school enrollment scantron forms should reach the Student Information Department within the first week that your course operates during the spring term.

High School Continuing Students:
after graduation and now attending the LVN, Culinary Arts or Cosmetology Program:

When enrolling continuing high school students after graduation,
please use the high school code 701 to identify any students who have graduated,
but are still attending the LVN, Culinary Arts or Cosmetology program. 
If they stay in this program, after graduation, they qualify as high school students.
 

E-Class Manager instructions for issuing grades and drop codes are illustrated below.

 Year End Mandatory Drop Codes

You are required to drop students from your e-Class Manager class list with:

"C" Completer Code  (If a student has completed the course or has received competencies.)

"L" Leaver Code (If a student did not complete the course or did not receive a competency.)

The "C" Completer Drop Code is important statistical information for the student, your course, and for funding.


  Chart Posted 5-29-09

Definition of Completer:  Students are Completers if they:

  • receive a competency in a skill area.

  • pass an industry certification test.

  • leave after completing part of a course (such as Word, Excel, etc.) because they
    learned the skills needed for their jobs or personal goals.

  • get a job or promotion as a result of ROP training and leave because that was their primary goal.

  • join the military.

  • enroll in college.

Link to Notice of Grade Change form

   Student Information Staff

Kathy Adams   502-5813
Administrative Operations Manager

Pam Johnson-Boswell   502-5859
Administrative Assistant

Kim Mai   502-5849
Student Information Technician
Certificates, Competencies, and Transcripts

Nelly Delgadillo  502-5865
Instructional Administrator - Julie Dentler

Jessica Licea   502-5861
Instructional Administrator - Dee Niedringhaus

Florence Stephens   502-5860
Instructional Administrator - Terri Giamarino

Dianne Barnes   502-5854
Instructional Administrator - Tony Garza

Open-Entry / Enrollment Classes

If your class has been listed as full or on a wait list and
you send a student to register at the Ed Center,
please provide a signature authorizing their registration into your class.
You may also email or call your Student Information Assistant
 

Additional instructions (for end of semester use only):

3)      For all Adults, who have completed your course, please issue grades.

4)      For other arrangements concerning grades, please contact your Student Information Assistant.

5)  Mandatory drop codes:  Remember to drop students with a "C" Completer Code (if a students has completed the course, or has received the course competencies), or "L" Leaver Code at the end of the year.  These drop codes provide important information about your student, and for your course funding.

When logging into eClass Manager for the first time, change the bottom taskbar to Year: 2009 and Term: 2.

Forgot your password or have any questions?
Call Kathy at 714-502-5813.

Reminder: The quicker you get your enrollment scantrons to Student Information, the sooner you can begin printing sign-in sheets and completing your attendance.

North Orange County ROP

 

Due dates for our
five school districts:		  Summer semester due dates TBA
        Anaheim District Due:  TBA
        Brea District  Due:  Thursday, June 10, 2010
        Fullerton District             Due:  Thursday, June 10, 2010
        Los Alamitos District Due:  Friday, June 11, 2010
        Placentia -Yorba Linda District Due:  Tuesday, June 8, 2010

Grades

·         Grades are issued for all high school students who have attended your class 15 hours or more whether or not they are currently attending the class..

·         For students that are in the “WALK-IN” status:  Please contact your student information assistant for the grades.  (Grades can not be issued for walk-in students through eclass manager because of incomplete registration).

·         The only acceptable grades are A, B, C, D, and F.  

·         Please DO NOT use “I”, “N”, “P”, or “W”.

·         Do not issue “CR” (Credit) unless the student has enrolled with the “Credit Only” option form.

·          “Ds” or “Fs” may be issued if you have a copy of a progress report that you sent to the student, parent and CGS that advised the student that he/she was in danger of receiving a D or F.

·         Notification of a D or F grade is a legal (due process) requirement for issuing grades below C.  If you have not notified the student, you may not issue a D or F.

·         Please note that each district’s deadline may not fall on the same date.  

·         There are no exceptions for submitting high school grades.

·         All attendance hours must be current.

·         For all adults who have completed your semester class, a grade is required.

·         If you are having technology issues, you may come to the ROP Ed Center to submit your grades.   

·         If you need help, please contact your Student Information Assistant.  
 

Welcome back to school!
 Getting started...

Your students should fill out their high school enrollment scantrons as soon as possible.
In the 4 weeks after the semester begins Student Services will process approximately 15,000 forms.
Forms are processed in the order that Student Services receives them.

Here are some ideas for getting your scantrons to the Education Office.  

  1. Hand carry.
  2. Talk to other instructors at your high school or facility and take turns bringing them in.
  3. Drop them in the inner office mail at one of the facilities addressed to Student Information Services.   

 Student Services Main Line: 714-502-5858

Student Information Assistant

Instructional Administrator

phone #

Nelly Delgadillo

Julie Dentler

714-502-5865

Diane Barnes

Tony Garza

714-502-5854

Flo Stephens

Terri Giamarino

714-502-5860

Jessica Licea

Dee Niedringhaus

714-502-5861

 

 

 

*Additional Help

 

 

Kim Mai

Student Information Technician

714-502-5849

Kathy Adams

Student Information Manager

714-502-5813

 

 

714-356-4104

Pam Boswell

Administrative Assistant

714-502-5859

 

 

 

Student Services Main Line

714-502-5858

 

 

Kathy Adams      714-502-5813
 eClass Manager Reset Instructions
 © 2010 North Orange County ROP